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#ABATechshow: Who Says You Can’t Party in the Basement?

Quite literally, #ABATECHSHOW is held in the beautiful basement of the Chicago Hilton.  I was debating between the words ‘basement’ and ‘bunker’, because of the unique marble architecture surrounding the building – giving quite the bunker-feel at times.  While feeling very safe from anything in the outside world, the downside, was a near total disconnection and isolation as my AT&T iPhone continued to read “searching…” for most of the event.  I had to connect to the “outside” world so I could participate in the silent conversations happening in the room I was sitting in.  Yes, Twitter was ABLAZE the entire show, and in all of the sessions.  It created a type of unseen energy and current in the session, as the speaker would say something, it was instantly voted on through Twitter, giving the sentiment of the crowd, or at least those of us online.

Aside from the widespread activity of social media, and the frequent comments about spotty wi-fi, there were some common and important themes in terms of where the legal technology market is headed.  The common threads that began to emerge begin to build a valuable picture of where a legal technology vendor, consultant, or firm should focus as they shape their strategy moving forward.

Service Level Agreements (SLAs) and Terms of Service (TOS) – This topic came up in several sessions on cloud computing, as a way for savvy shoppers to differentiate between the good and bad providers of web services – asking critical questions like: Who owns the data? Who has access to the data? Where is the information stored? Is it secure, encrypted and redundant? How about the datacenters?  What types of other programs does it play nicely with?  How about what happens to the data if you want to leave?

Having a potential provider of web services answer these questions (and more) will take the covers off who may be cutting corners when it comes to security and privacy.  SLAs and TOS will also open a potentially dark closet of the freemium model – Catherine Sanders-Reach stated, “If you’re not paying for it, YOU are the product”, highlighting the way consumer-services providers gleam personal info, or use widespread market presence to drive company valuation in the market.  Many of these freemium-based companies are backed by venture capital firms which can’t guarantee the company will be around long enough for them to transition those free users to paying customers.

Web-based and Cloud Computing – Even though it was the first year the show had a full Cloud Computing tract, I’d say it was a success.  Nearly all sessions we’re full, and based on the show of hands in the room, most attorneys have at least one web-based solution implemented in their firm.  The takeaway – The industry is moving away from clunky, on-premise, hardware-intensive solutions.

People are sick of hardware, software, and the expensive upgrades that come with them.  The strengths of cloud computing highlighted through the various session related to the plug-and-play aspect of the service, no upfront investment, no maintenance costs, lower internal IT costs, quick time to value, automatic and incremental upgrades, and the list goes on.

Mobility – I know mobility is such an over trodden word lately, but the real challenge and theme of these discussions are around which mobile applications should be adopted to maximize productivity?

And what services will help maintain consistency across devices, platforms, browsers and offices.  It was about bringing the love of mobility in our personal lives, into the workplace.  The consumerization of technology and IT is pushing the market to increase the level of user-friendliness and integration with business applications in order to drive productivity and ease of use.  I loved the visual, as Erik Mazzone said in a session, “you can’t swing a dead cat around this room without hitting at least two dozen iPads”.

So I’m convinced.  The ABA TECHSHOW is managed, organized presented and attended by a group of thought-leading, gadget-toting, forward-thinking, legal technologists and was well worth the trip to attend.  I look forward to reading all of various blog posts that will undoubtedly come, but you could get a great summary of the show by looking at and following the tweets from…

(Disclaimer: this list does not intend to be comprehensive,… I may have missed some obvious names)

@econwriter5 @rodneydowell @stevenjbest @erikmazzone @bschorr @ethics_Maven @debbiefoster @barronHenley @david_bilinsky @blorish @Pauljunger @recessguy @legaltypist @bburney @trialpad @goclio @ALAeditor @victormedina @themaclawyer @rajuip @colincameron @finisprice @briannaneal @FamilyLLB @Kevinokeefe @TomMighell @macsinlaw @MassLOMAP @matthomann @stephkimbro

Post written by Marriott Murdock, NetDocuments Global Partner Program Manager.  Contact him at @MarriottMurdock and let him know what you thought of the show.




NetDocuments Extends Its Email Management Service with Predictive Profiling and Send & File Capability

OREM, UTAH – June 2, 2010 – NetDocuments, the leading Software-as-a-Service (SaaS) content management service provider, announced today that the company has extended its existing Email Management Service (EMS) for Microsoft Outlook with an intelligent predictive email filing and tagging/profiling, as well as a send & file feature to prompt users when sending emails.

The existing NetDocuments EMS offering has provided users the ability to drag and drop emails to Outlook folders that correspond to existing NetDocuments online client/matter or project-related folders. Emails are stored in NetDocuments as native Microsoft msg files, full-text searchable and accessible anywhere, anytime.  Additional features such as the ability to stub email attachments, view and full-text search NetDocuments directly from within Outlook and de-duplication of emails have all been available and continue with NetDocuments EMS.

Recognizing that Outlook users have unique preferences as to how they work in Outlook, e.g., maintain a personalized folder structure or live within the Inbox, NetDocuments offers choices as well as to how users wish to interact with NetDocuments while working in Outlook.  A user within a firm may desire to have NetDocuments auto-populate folders in Outlook to drag and drop into at anytime, the advantage being that the emails get synchronized and updated to NetDocuments and shared with others, all done behind the scenes and auto-profiled based on the corresponding folder in NetDocuments.  Alternatively, a user may wish to use this newly released EMS Profiler capability and not use folders for filing at all.  Instead, the user would highlight emails in their inbox folder, or any personal folder, and then have NetDocuments prompt them as to the client/matter or project that the email should be filed within in NetDocuments.  This prompting is based on NetDocuments intelligently remembering previous emails from a sender, mindful that emails from one particular sender may send emails that need to be filed into multiple client/matters or folders.

Supporting Microsoft Outlook 2003, 2007 and 2010, EMS Profiler prompts the user with the metadata or Profile values by listing the most recent eight that were selected for the sender of that email, with the most recently selected as the default.  If the highlighted email has not been previously selected, the user may pick from a pre-defined list of all clients or matters for the firm.  EMS Profiler can be user configured to be auto-prompted when using the standard Outlook Send option, or select a unique File-to-ND button.  Users can also stamp private or shared security on each email. Importantly, EMS Profiler will display all emails when viewing Outlook that have been filed to NetDocuments.

Alvin Tedjamulia, CTO at NetDocuments, stated “Law firms and corporations are driven with the prime directive to do more with less.  Instead of having yet another system to manage emails, organizations today want to have a single service that can capture and profile email messages, and manage, secure, and search them under the same repository as the rest of the electronic and scanned documents.  This allows a single powerful service for lower TCO and improved simplicity under a SaaS model.”

The NetDocuments SaaS model services organizations of all sizes providing a central point of collaboration, storage and management of their documents from the office, home or on the road. NetDocuments provides rich DMS services (such as version control, audit trails, ethical wall security, two-factor authentication, profiling, concurrency enforcement, searching, redlining and permissions enforcement), in the same way for externally shared and secured documents as with internal documents. Customers have a single user interface for all offices and for all users—for their internal DMS and for any collaboration, client sharing services—all with built-in disaster recovery services and 24x7x365 availability.